PropertyHQ vs Simpro: Transparent Pricing or Enterprise Overhead?

If you've been researching a Simpro alternative, chances are you hit the same wall everyone does: the pricing page. Simpro doesn't publish prices. You request a demo, sit through a sales call, and get a custom quote based on your team size, your add-ons, and whatever implementation package they scope for you.

That sales process tells you a lot about who Simpro is built for — and whether it's built for you.

This comparison breaks down how Simpro and PropertyHQ differ on pricing, onboarding, features, and fit, so you can decide which one matches the way your business actually runs.

The Short Version

Simpro is a capable, mature platform built for established commercial trade operations — electrical, plumbing, HVAC, fire, and security businesses with dedicated office staff, complex inventory needs, and the budget for a real implementation project. It's closer to ServiceTitan than to small-business tools.

PropertyHQ is built for the other 90% of contractors: small trade businesses (typically 5-20 employees) doing HVAC, plumbing, renovations, or house flips, who need professional estimating, scheduling, job costing, and invoicing without enterprise overhead. You sign up, pick your trade modules, and you're working the same day.

Pricing: Custom Quotes vs. Numbers You Can See

Simpro's pricing is quote-based. Their own pricing page lists features and competitive comparisons but no dollar amounts — you have to talk to sales. Third-party review sites report figures in the range of $30-$70 per user per month, with small teams of 5-10 users typically landing between $300 and $600 monthly. On top of the subscription, Simpro includes custom training and implementation in its packages — which sounds like a perk until you learn implementation is a paid engagement that can run thousands of dollars before you process your first invoice.

PropertyHQ publishes its prices, and they don't change based on how good you are at negotiating:

• HVAC Module: $79.99/month
• Plumbing Module: $79.99/month
• Flip Module: $79.99/month
• Renovations Module: $149.99/month

Every module includes up to 5 team members — not per-user pricing. Run multiple trades and you get 10% off two modules, 20% off three or more. There's no implementation fee, no onboarding package, no annual contract requirement.

The practical math: a 6-person plumbing shop on Simpro might pay $400+/month plus a four-figure onboarding cost. The same shop on PropertyHQ pays $79.99/month and starts the day they sign up. Over the first year, that difference can easily exceed $5,000.

Onboarding: A Project vs. an Afternoon

This is the most underrated difference between the two platforms.

Simpro implementations are real projects. You'll work with an implementation consultant to configure price lists, import your catalog, map your workflows, and train your office staff. For a commercial contractor with 40 field techs and a parts inventory synced to wholesale suppliers, that rigor is worth it. For a 8-person renovation company, it's weeks of setup for capability you'll never touch.

PropertyHQ is self-serve by design. Each module comes pre-configured for how that trade actually works — HVAC contractors get equipment and certification tracking out of the box, flippers get an acquisition pipeline with per-property P&L, renovators get change orders and milestone billing. And Rex, PropertyHQ's AI assistant, removes most of the remaining setup friction: describe a job in plain English and Rex builds the itemized estimate, materials and labor included.

Feature Comparison: Where Each Platform Wins

Estimating

Both platforms do detailed, line-item estimating — this is a strength for Simpro, whose estimating engine handles complex commercial takeoffs with supplier catalog pricing.

PropertyHQ's estimate builder covers materials, labor, and markup for residential and light commercial work, and adds something Simpro doesn't have: AI-generated estimates. Rex turns a plain-English job description into a full itemized estimate in seconds, and flags missing charges before an invoice goes out. For a small contractor quoting several jobs a week without an office estimator, that's hours back every week.

Job and Project Management

Simpro tracks jobs through a structured workflow — quote, job, schedule, invoice — with strong support for service, project, and maintenance work types. It's deep, but that depth lives in a dense interface that assumes an office admin is driving.

PropertyHQ splits the experience into two portals. The Owner Portal gives you a cross-module dashboard with drag-and-drop scheduling and real-time notifications. The Foreman Portal is mobile-first for crews in the field, with a daily agenda and photo-required task completion so you have proof the work got done. The Renovations module adds subcontractor management, design selections, and a client portal; the Flip module tracks properties from acquisition through sale with budget-by-category breakdowns.

Inventory and Suppliers

Simpro wins here, full stop. Its inventory management and wholesale supplier integrations are best-in-class for contractors who stock vans, manage warehouses, and order against live supplier catalogs. If deep inventory control is your number-one requirement, Simpro deserves a serious look.

PropertyHQ handles materials at the estimate and job-costing level, which is what most small contractors actually need — knowing what a job cost, not running a warehouse.

Invoicing, Payments, and Accounting

Both platforms sync with QuickBooks. Simpro also supports other accounting packages and offers progress billing for commercial contracts.

PropertyHQ processes payments through Stripe Connect, converts approved estimates to invoices automatically, and includes QuickBooks Online sync with every module at no extra charge. Rex drafts invoices from job data and flags anything that looks underbilled.

AI

Simpro has begun adding AI features to its platform, and the company has published an AI pledge outlining its approach.

PropertyHQ was built with AI at the center. Rex handles instant estimating, receipt parsing from photos, proactive budget and overdue-task alerts, job scoping with materials and timelines, and smart invoice drafting — in English and Spanish. Every module includes Rex Assist free (50 AI calls/month), with Rex Pro ($39/month) and Rex Unlimited ($99/month) for heavier use.

What Simpro Does Better

Honesty matters in a comparison, so here it is. Simpro is the stronger choice if you're a commercial contractor with complex inventory and supplier-catalog needs, if you run maintenance contracts across large asset portfolios, if you have dedicated office staff to operate a deep system, or if you need multi-entity or multi-country operations — Simpro operates across the US, UK, Australia, New Zealand, and more, with 24/6 live support and mature BI reporting.

What PropertyHQ Does Better

Transparent, modular pricing. You can see exactly what you'll pay before you ever talk to anyone, and you only pay for the trades you work in.

No implementation tax. Sign up and start working. No consultant, no configuration project, no four-figure onboarding invoice.

Built for small trade businesses. Workflows sized for 5-20 person companies — not enterprise features you'll pay for and never use.

AI that does real work. Rex estimates, scopes, parses receipts, and drafts invoices. It's the closest thing to hiring back-office help without the payroll.

Bilingual by default. English and Spanish throughout the platform, including Rex. If your crews speak Spanish, this is essential, not optional.

Who Should Choose What

Choose Simpro if: you're an established commercial trade contractor with 20+ field staff, serious inventory and supplier integration requirements, maintenance contract portfolios, and office staff who can own a powerful but complex system — and the budget for custom-quoted pricing plus implementation.

Choose PropertyHQ if: you're a small HVAC, plumbing, renovation, or flipping business that wants professional-grade estimating, scheduling, job costing, and invoicing at a price you can see on the website, with setup measured in hours instead of weeks.

The Bottom Line

Simpro is good software aimed at a different business than yours — unless you're running a commercial operation with an office team and an inventory warehouse, in which case it's aimed exactly at you.

For everyone else, the custom quote, the sales calls, and the implementation project are friction you don't need. PropertyHQ gives small trade contractors the workflows that matter, transparent modular pricing, and an AI assistant that pulls real weight.

PropertyHQ offers a 7-day free trial with no credit card required. Try it against your real jobs and see if the fit is right — no demo call necessary.